Administrative Systems

Administrative Applications

The following systems support the administrative and business functions of the university:


iO is a cloud-based system that supports Rice's administrative functions such as finance, financial project management, human resources, procurement, budgeting and post-award research administration activities. Log in to iO or visit the iO Training Catalog.

iO’s features and capabilities can help you:

  • Manage departmental staff and payroll
  • Recruit and onboard new staff
  • Oversee department funds and budgets
  • Manage grant budgets and expenditures
  • Make purchases and process payments
  • Process reimbursements for expenses
  • Access employee self-service functions


Rice uses the Banner system to manage and view student information for departments including schedules, rosters, grades, and courses. Information in Banner is typically accessed through Esther or Edgar as outlined below. See instructions to request access to Banner and/or Edgar or log in to Banner 9. The following systems are are integrated with Banner to provide additional functions for the campus:

Astra Schedule

Astra Schedule is an online/interactive scheduling system that facilitates scheduling of academic resources and courses. It also assists with optimizing room assignments for better space utilization. See the course schedule.


BOSSCARS is a parking management software system that integrates with campus information systems. Log in to BOSSCARS.


Cayuse is a cloud-based web application for submission of Sponsored projects. It is used in proposal preparation, routing, and submission of grants, as well as award management. Learn more about Cayuse on the Office of Research's site.

Degree Works

Degree Works is a web-based, degree-auditing and tracking tool that enables students and advisors to evaluate academic progress towards graduation. Learn more about Degree Works on the Office of the Registrar’s site.


Ellucian International Student & Scholar Management (ISSM) helps maintain SEVIS compliance and effectively manage the information related to international students and scholars. See also the Office of International Students and Scholars site.


LawLogix by Hyland is an electronic I-9 compliance tool. Learn more about LawLogix.

Rice University ID Card

Rice University ID cards are issued to all students, faculty and staff as well as other members of the Rice community by the Rice University Police Department (RUPD). Rice ID cards are used in a variety of ways, such as to grant access to campus buildings, check items out of Fondren Library, and track student meal plans and tetra points through Housing and Dining. Contact RUPD for new, lost, or replacement cards.


The Touchnet payment gateway processes campus payments including credit, debit and ACH transactions. Touchnet products are also used for cashiering, tuition bill presentment and payment plans. See Credit Cards @ Rice.


Esther is a self-service system that students can use to access their academic records, course schedules, register for classes, pay bills, complete and review course and instructor evaluations, view financial aid, and more. Employees can use Esther to view pay stubs and tax records prior to June 30, 2021. All other employee self-service features have moved to iO.


Edgar is a system that allows employees to access student information within Banner. Edgar accounts and access must be approved by department authorities and the appropriate data steward. Log in to Edgar Web Applications. Note: You need to be connected to the Rice network (on campus or off campus via VPN) for this link to work.


OnBase is document management system, which is used to receive, track, manage and store documents and reduce paper. Read about what web browsers work with OnBase. Windows users and Mac users have different login pages. Note: You need to be connected to the Rice network (on campus or off campus via VPN) for these links to work.