Email, Collaboration & Storage


Jones Graduate School of Business faculty, staff and students use Office 365.

All undergraduate and other graduate students (those enrolled at Rice after January 2019) use the Google web interface for email and the full suite of Google Workspace for Education apps.

Faculty and staff that started after January 1, 2021, also use Google Mail and the full suite of Google Workspace for Education apps.

Individuals that are not using Google mail, use Webmail (also called Cyrus mail).

In summer 2023, OIT has started an email and communications modernization project. Once the pilot testing is complete, more information will be shared with the campus.

Collaboration & Storage

A variety of options are available to faculty, staff, and students. For details, see the KnowledgeBase. Learn more about assets risk classifications and what data classifications are allowed on commonly used Rice IT services.


Crashplan is a cost-recovery service that will automatically backup targeted files on Rice-owned PCs and Macs. Available for a fee, it can be purchased for both office and lab computers; the size of the backup is unlimited, but it can only backup and retain a copy data and files that currently exist on the computer - it is not a cumulative storage service. More about Crashplan.

Department Drive

Private Rice storage solution for departments or groups; shared between all members in group or department; mount or map a drive on your computer to connect.

Google Drive

Cloud storage solution; can share files with internal and external email addresses; login to, using NetID and NetID or Google password. Read about which password to use. For more information on the solution, see Google Drive Help.

Microsoft One Drive

Cloud-based file storage and file sharing application; part of Microsoft Office Suite. Learn more about One Drive.

Research Data Facility

To accommodate the research community’s growing need to store large datasets and facilitate collaboration among research groups, the Center for Research Computing has made available a variety of services collectively known as the Research Data Facility (RDF). The RDF consists of a combination of cloud-based and on-premises storage services that are robust and secure, flexible enough to meet a wide range of use cases, and scalable to meet future data storage needs.

Rice Box

Cloud storage solution based inside US; can share with internal NetID addresses and external collaborators' addresses; login with Rice NetID and password. Learn more about Rice Box.