PMO-Led Projects and Initiatives

Enterprise-Led Initiatives

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imagineOne

This project will streamline the university’s business processes by integrating human resources, financials, procurement and related reporting into one modern, cloud-based platform. Learn more.

PMO-Led Projects and Initiatives

The PMO is engaged in supporting and tracking projects across campus. Below are some of the key projects that are being managed by members of the Project Management Office.

Projects and Initiatives

Spring 2020

Wireless Refresh (Phase 1)

The goal of the project is to improve wireless roaming and coverage areas, and to improve wireless connectivity in key locations across campus.

Dean of Undergraduates New Student Surveys

The previous process for gathering new student information for residential college and roommate matching was very manual, and a joint team brainstormed a better way. The project is being run using Agile methodology (sprints, backlog, and daily standup meetings), and the new process was released to incoming students in May, 2020.

FE&P Systems Replacement Phase 1: Space Management

The FE&P Space Management solution went live in April, 2020. Training will continue throughout the summer, and the project team is designing integrations between the new Space Management solution and the ERP.

Environment Health & Safety (EH&S): Inspections and Lab Tracking

A centralized solution for tracking and reporting on lab inspections, lab safety training, equipment tracking, and hazardous waste is now live and being rolled out across campus by EH&S.

Summer 2020

Web Site Upgrade

Rice University's web platform is being upgraded to a new version with new brand standards. OIT and Public Affairs are partnering with departments across campus to upgrade and ensure accessibility of site content. The site migration page contains tutorials on the new platform and guidelines on accessibility.

Fall 2020

Student Success Initiative (Phase I)

Through the Student Success initiative, advisors and a residential college pilot team will have a solution for better engagement with, and identification of, students at risk. Students will also have a mobile app to allow them to engage with their advisors. The first phase, advising, will go live in time for the start of the Fall term.

PI Portal

Current processes for PIs to review information for managing their research is inefficient and requires faculty to navigate multiple systems. The PI Portal will provide links and apps to provide access to information for research, lab safety, and training. The portal is currently under development and will integrate with the EH&S Inspections and Lab Training solution and the research protocol tracking system when those solutions are rolled out.

Event Management

In order to centralize and improve campus event and venue management, Rice's current system for all event requests and event spaces on campus, as well as venue scheduling, will be upgraded and expanded across campus.

Minors on Campus Compliance

In order to improve visitility and tracking of compliance to Rice's policies for minors on campus, a dashboard will be developed to automate confirmation of policy acknolwedgement, training completion, and background check success.

Other Projects In Progress

FE&P Systems Replacement Phase 2: Capital Projects

FE&P has initiated a comprehensive process and systems improvement initiative for Space Management, Capital Projects, and Workorder Management. Now that Space Management) is live, Capital Projects is next in the implementation timeline.

FE&P Facilities Projects

The PMO has a dedicated program to support the construction and upgrading of buildings across campus. In partnership with FE&P project managers, activities include managing network and WiFi design and installation, scoping audio-visual requirements, and providing on-the-ground support throughout the project lifecycle.

On The Horizon

Student System Improvements

Through a series of workshops, a broad range of opportunities were identified which could improve the way students interact with Rice's student system. Those include self-service applications for activities including registration, grade entry, direct deposit, labor redistribution and others. The implementation plan for these improvements is being scoped out.